Great service comes from the heart

So you want to organise a conference or business event? Are you going to do this all by yourself? Or would you rather spend your precious time on the content and entrust the logistical execution to a Professional Conference Organiser?

Odette Organises is your professional, flexible and reliable partner for the development and realisation of your

  • Conference
  • Symposium
  • Exhibition
  • Open door day
  • Excursion
  • Opening
  • Dinner
  • Party
  • Staff day
  • Debate
  • Lecture

Odette Organises listens, advises and engages with you in even the smallest detail. Whether it is on a small or large scale, domestic or international, single or multi-day, we organise each and every business event for and with you. You focus your attention on hosting, networking, the goals and content; we take care of the rest.

This is who we are

Odette Organises is a small organisation with a great personal commitment and a clear vision. Its founder is Odette Jansen, a skilled Professional Conference Organiser. In the past 18 years, Odette has organised hundreds of single and multi-day domestic and international conferences and events.

Amongst others, she has deployed her talents for the conference offices of Utrecht University, the Dutch Institute for Care and Welfare, Europoint B.V. and the International Association of Drilling Contractors.

Her fields of expertise are: science, care and welfare, politics, pharmaceuticals, healthcare, and oil and gas.

Odette Organises operates from within an extensive network of specialists and suppliers in the areas of social media, entertainment, communication, printing, registration software, speakers, venues and caterers.

In addition, we are part of a cooperation of PCO’s, in which knowledge and expertise are shared. The affiliated professionals are selected based on experience and method and quality of their work. Collectively, these PCO’s have 60 years of experience in conference organisation. We support each other during conference days and provide replacement in case of, for instance, illness. In this way, Odette Organises guarantees the progress and quality of your event.

This is how it works

Organising a high-quality and distinguishing conference or event takes a lot of time and demands experience and expertise; it involves a lot of different factors. Finding the right venue, arranging catering and sending out invitations alone is not enough.

Odette Organises has the expertise to guide you in developing content and relieves you of having to worry about the logistical organisation.

In this we cater to your needs:

Full Service

Odette Organises develops an overall strategy and organises your conference or event from A to Z.

Partial assignment

You retain control of some aspects of the organisation and hire Odette Organises to take care of the rest.

Interim/Temporary

Odette Organises is employed as interim project manager, independent or as part of a team.

Odette Organises makes sure that your event meets all of your expectations. By using short lines of communication and a single contact person, we can maintain a good overview in any circumstance.

We’d love to join you in looking at the possibilities for professionalising your conference or event. Based on your wishes and budget, we will offer you a fitting proposal.

We love it when a plan comes together!

Services

Bid procedure

Advice and support.

Financial management

Draft budget, project administration, budget control, sponsor management.

Programme advice

Advice and realisation of the right programme set-up, chart the intended target group.

Chairperson and speakers

Take care of communications with regard to logistics and audio-visual aids.

Website coordination

Control the development of a suitable project website.

Coordination of enrolment

Advice in the approach and invitation of the target group.

Venue management

Finding and booking a suitable venue, price agreements, catering, audio-visuals.

Project management

Responsible for the planning and action list during the course of the project.

Accommodation and transportation

Hotel mediation, transportation from and to the venue.

Coordination information market

Communications with regard to lay-out and construction.

Social programme

Organisation of dinners and excursions.

Conference office

Participant registration, badges, folders/bags.

On site management

Compile schedule, responsible for on site management during the conference.

Evaluation

Develop and implement participants and/or speakers evaluation.

Odette Organises travel

Are you planning a group trip to visit an exhibition, conference or (sports) event abroad? Then Odette Organises is your partner for professional travel guidance, in order to enjoy the itinerary with your traveling companions.

We take care of:

  • Travel and stay
  • Reservations/vouchers/tickets
  • Transportation on location
  • Excursion(s)
  • Dinner

Odette Jansen is an ANVR certified travel and tour guide. With years of international travel experience, she is capable of guiding your group in an enthusiastic and personal manner in both the run up as well as during the journey itself.

Contact

Please contact us for any questions, to receive a quotation or to make an appointment.

Odette Organiseert KvK nummer 60569107